HR template
Salary Slip / Payslip Template
Quick answer
A monthly payslip showing earnings, deductions, and net pay for employees. When to use it: Every pay cycle — payslips are good practice, required for many loan/visa applications, and support clean payroll records.
| Fill in 1 | Employer & employee details |
|---|---|
| Fill in 2 | Pay period |
| Fill in 3 | Earnings breakdown |
| Fill in 4 | Deductions (tax, EOBI) |
| Fill in 5 | Net pay |
What's in it — and why
Earnings breakdown (basic + allowances)
Splitting basic from HRA, medical, conveyance etc. matters because allowances affect tax treatment, gratuity/PF base and EOBI; a single lump figure is non-transparent and audit-unfriendly.
Income tax withheld (Section 149)
Employers must deduct income tax from salary at source under Section 149 of the Income Tax Ordinance, 2001, deposit it with FBR, and report it; the slip evidences the deduction for the employee's return.
EOBI contribution
The Employees' Old-Age Benefits Institution scheme requires both employee and employer contributions for eligible establishments; showing it keeps the employee's pension record clear.
Provident Fund split
Distinguishing employee and employer PF shares is needed for correct net-pay calculation and for the employee's retirement records.
Net pay in figures and words
Stating the take-home amount both numerically and in words prevents disputes and matches the bank transfer record.
Year-to-date tax withheld
Running YTD gross and tax helps the employee reconcile against the annual salary certificate and file their income-tax return accurately.
The template
Copy the text below (or download a Word copy) and replace everything in [BRACKETS].
================================================================
SALARY SLIP
================================================================
[COMPANY NAME]
[Address, City] NTN: [EMPLOYER NTN]
----------------------------------------------------------------
Pay Period: [MONTH YYYY] Pay Date: [DD-MMM-YYYY]
Slip No.: [PS-2026-0001]
EMPLOYEE DETAILS
----------------------------------------------------------------
Name: [EMPLOYEE NAME]
Employee ID: [EMP ID] CNIC: [CNIC NO.]
Designation: [TITLE] Department: [DEPT]
Date of Joining:[DD-MMM-YYYY] NTN: [EMPLOYEE NTN, if any]
Bank A/C / IBAN:[IBAN] Pay Mode: [Bank Transfer]
Days Worked: [N] / [TOTAL] Leave Taken: [N]
EARNINGS AMOUNT (PKR)
----------------------------------------------------------------
Basic Salary ....................... [AMOUNT]
House Rent Allowance (HRA) ......... [AMOUNT]
Conveyance / Transport Allowance ... [AMOUNT]
Medical Allowance .................. [AMOUNT]
Utilities / Other Allowance ....... [AMOUNT]
Overtime ([N] hrs) ................. [AMOUNT]
Bonus / Commission ................ [AMOUNT]
------------------------------------------------------------
A. GROSS EARNINGS ............... [GROSS]
DEDUCTIONS AMOUNT (PKR)
----------------------------------------------------------------
Income Tax Withheld (u/s 149) ..... [AMOUNT]
Employee EOBI Contribution ........ [AMOUNT]
Provident Fund (employee share) ... [AMOUNT]
Advance / Loan Recovery ........... [AMOUNT]
Unpaid Leave / Absence ............ [AMOUNT]
Other Deductions .................. [AMOUNT]
------------------------------------------------------------
B. TOTAL DEDUCTIONS ............. [DEDUCTIONS]
================================================================
NET PAY (A - B) ................. PKR [NET PAY]
================================================================
Net Pay in words: [AMOUNT IN WORDS] Rupees Only.
EMPLOYER CONTRIBUTIONS (for information; not deducted from pay)
----------------------------------------------------------------
EOBI (employer share) ............. [AMOUNT]
Provident Fund (employer share) ... [AMOUNT]
YEAR-TO-DATE (current tax year)
----------------------------------------------------------------
Gross Paid YTD: [AMOUNT] Tax Withheld YTD: [AMOUNT]
This is a computer-generated salary slip and is confidential.
_____________________ _____________________
Prepared by (HR/Accounts) Authorised Signatory
================================================================Relevant Pakistani law
- Income Tax Ordinance, 2001 (Section 149 — deduction of tax from salary)
- Employees' Old-Age Benefits Act, 1976 (EOBI)
- Provincial Employees Social Security / Minimum Wages laws (as applicable)
- Payment of Wages Act, 1936
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