Sales template
Proforma Invoice (Export)
Quick answer
A proforma invoice for export buyers — quotes goods, terms, and Incoterms before the final commercial invoice. When to use it: When confirming an export order's details and terms with an overseas buyer, often used to open an LC or arrange payment.
| Fill in 1 | Exporter details |
|---|---|
| Fill in 2 | Buyer details |
| Fill in 3 | Goods & HS codes |
| Fill in 4 | Incoterms & port |
| Fill in 5 | Payment terms |
What's in it — and why
HS Code per line item
Customs classification code required by both Pakistan (WeBOC/PSW) and the destination country to assess duties; wrong codes cause clearance delays.
Incoterms 2020
Defines exactly where risk and cost transfer (EXW/FOB/CIF/DDP). Without it, freight and insurance responsibility — and the invoice total's meaning — are ambiguous.
Export zero-rating note
Exports are zero-rated under the Sales Tax Act, so no sales tax is charged. Stating this prevents the buyer/customs from expecting a tax line and supports your input-tax refund claim.
Currency & banking / SWIFT
Foreign-currency pricing plus IBAN/SWIFT lets the importer open an L/C or remit by T/T; the State Bank E-Form ties the proceeds to export documentation.
Payment terms (L/C / advance T/T)
Specifies how and when funds arrive before shipment — critical for export credit risk and for the bank to process the E-Form/realisation.
Proforma is not a tax/commercial invoice
Clarifies that a Commercial Invoice and Packing List follow at shipment for customs; the proforma only enables the buyer to arrange payment and import permits.
The template
Copy the text below (or download a Word copy) and replace everything in [BRACKETS].
================================================================
PROFORMA INVOICE
================================================================
(Not a Tax Invoice / Not for payment of taxes)
EXPORTER (SELLER)
----------------------------------------------------------------
[EXPORTER COMPANY NAME]
[Address, City, Pakistan]
NTN: [NTN] STRN: [STRN]
Export Reg / WeBOC ID: [ID] Phone: [PHONE] Email: [EMAIL]
IMPORTER (BUYER / CONSIGNEE)
----------------------------------------------------------------
[BUYER COMPANY NAME]
[Address, City, Country]
Contact: [NAME] Phone/Email: [DETAILS]
----------------------------------------------------------------
Proforma Invoice No.: [PI-2026-0001] Date: [DD-MMM-YYYY]
Valid Until: [DD-MMM-YYYY] Buyer Ref/PO: [REF]
----------------------------------------------------------------
SHIPMENT TERMS
----------------------------------------------------------------
Country of Origin: Pakistan Country of Destination: [COUNTRY]
Incoterms 2020: [EXW / FOB / CIF / DDP] [NAMED PORT/PLACE]
Port of Loading: [PORT] Port of Discharge: [PORT]
Mode of Shipment: [SEA / AIR / ROAD]
Currency: [USD / EUR / GBP] Est. Delivery: [LEAD TIME]
Packaging: [DETAILS] Gross/Net Weight: [KG]
GOODS DESCRIPTION
+----+-----------------------+----------+-----+------+-----------+-----------+
| # | Description | HS Code | Qty | Unit | Unit Price| Amount |
+----+-----------------------+----------+-----+------+-----------+-----------+
| 1 | [DESCRIPTION] | [HS] | [Q] | [U] | [PRICE] | [AMOUNT] |
| 2 | [DESCRIPTION] | [HS] | [Q] | [U] | [PRICE] | [AMOUNT] |
+----+-----------------------+----------+-----+------+-----------+-----------+
Subtotal (FOB) ....................... [CUR] [SUBTOTAL]
Freight .............................. [CUR] [FREIGHT]
Insurance ............................ [CUR] [INSURANCE]
------------------------------------------------------------
TOTAL [INCOTERM] VALUE ............... [CUR] [TOTAL]
------------------------------------------------------------
Amount in words: [AMOUNT IN WORDS] [CURRENCY] Only.
Note: Exports from Pakistan are generally ZERO-RATED for sales
tax (Section 4, Sales Tax Act, 1990). No sales tax is charged
on this export sale.
PAYMENT & BANKING
----------------------------------------------------------------
Payment Terms: [Advance T/T / Irrevocable L/C at sight / DP]
Beneficiary: [ACCOUNT TITLE]
Bank: [BANK NAME], [BRANCH]
IBAN/Account: [IBAN] SWIFT/BIC: [SWIFT]
E-Form / EIF No.: [STATE BANK E-FORM NO., if issued]
TERMS & CONDITIONS
----------------------------------------------------------------
1. This Proforma Invoice is a quotation for the buyer to open
an L/C or arrange advance payment; it is not a demand for
payment of taxes.
2. Prices valid for [N] days; subject to confirmation on order.
3. Shipment after receipt of advance / confirmed L/C.
4. A Commercial Invoice & Packing List will be issued at
shipment for customs clearance.
5. Bank charges outside Pakistan to buyer's account.
6. Goods conform to [STANDARD/CERTIFICATION].
For & on behalf of [EXPORTER COMPANY NAME]
_____________________
Authorised Signature & Stamp
================================================================Relevant Pakistani law
- Sales Tax Act, 1990 (Section 4 — zero-rating of exports)
- Customs Act, 1969
- Foreign Exchange Regulation Act, 1947 / State Bank of Pakistan export E-Form (EIF) rules
Related on BuzIntel
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