Finance template

Overdue Invoice Reminder Emails

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        OVERDUE INVOICE REMINDER — 3-STAGE EMAIL SEQUENCE
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Use one stage at a time, escalating tone as the debt ages. Keep
every email factual, attach the invoice, and state the exact
amount and a clear deadline.

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STAGE 1 — FRIENDLY REMINDER  (send 1-3 days after due date)
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Subject: Reminder: Invoice [INV NO.] — PKR [AMOUNT] due [DATE]

Dear [CONTACT NAME],

I hope you are well. This is a gentle reminder that Invoice
[INV NO.] dated [INVOICE DATE] for PKR [AMOUNT] was due on
[DUE DATE] and appears to be outstanding.

If payment has already been made, please ignore this email and
share the transfer details so we can reconcile. Otherwise, we
would appreciate settlement at your earliest convenience.

Payment details:
  Bank: [BANK]   Title: [ACCOUNT TITLE]   IBAN: [IBAN]

A copy of the invoice is attached for your reference. Please let
me know if you have any questions.

Thank you,
[YOUR NAME] | [DESIGNATION]
[COMPANY] | [PHONE] | [EMAIL]

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STAGE 2 — FIRM FOLLOW-UP  (send ~7-14 days past due)
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Subject: 2nd Reminder — Overdue Invoice [INV NO.], PKR [AMOUNT]

Dear [CONTACT NAME],

Further to our reminder of [DATE], Invoice [INV NO.] for
PKR [AMOUNT] remains unpaid and is now [N] days overdue.

We value our working relationship and would like to resolve this
promptly. Kindly arrange payment by [NEW DEADLINE — e.g. within
5 working days]. If there is an issue with the invoice or a
delay we should know about, please reply so we can find a way
forward.

Outstanding amount: PKR [AMOUNT]
Original due date: [DUE DATE]
Payment details: [BANK / IBAN]

As per our agreed terms, overdue balances may attract a late
payment charge of [RATE %] per [month]. We hope that will not
be necessary.

The invoice is attached again for convenience.

Regards,
[YOUR NAME] | [COMPANY] | [PHONE]

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STAGE 3 — FINAL NOTICE  (send ~30+ days past due)
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Subject: FINAL NOTICE — Invoice [INV NO.], PKR [AMOUNT] — Action Required

Dear [CONTACT NAME],

Despite our reminders on [DATE 1] and [DATE 2], Invoice
[INV NO.] dated [INVOICE DATE] for PKR [AMOUNT] remains unpaid
and is now [N] days overdue.

This is a final request for payment. Please settle the full
outstanding amount of PKR [AMOUNT] (plus accrued late charges of
PKR [LATE CHARGE], where applicable) by [FINAL DEADLINE].

If payment or a written response is not received by that date,
we will have no choice but to [suspend further supply / services
AND/OR refer the matter for recovery, which may include legal
proceedings]. We would much prefer to resolve this amicably.

Total now due: PKR [TOTAL INCL. CHARGES]
Deadline: [FINAL DEADLINE]
Payment details: [BANK / IBAN]

Please treat this as urgent. Contact me directly on [PHONE] to
discuss any difficulty in making payment.

Yours sincerely,
[YOUR NAME] | [DESIGNATION]
[COMPANY] | [PHONE] | [EMAIL]
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